Ask the finance question instead of running the report
Finance questions are usually one number away from an answer, and four screens away from the number. Month-end does not need more reports; it needs faster access to the ones already there.
What is project P-2041 costing against budget?
Project P-2041 — Boiler House Refit is at 78% of budget with 62% of activities complete.
- Sub-contract is the only element over budget — driven by two variation orders raised in July
| Cost element | Budget | Actual | Variance |
|---|---|---|---|
| Labour | 180,000 | 164,200 | +15,800 |
| Material | 240,000 | 221,500 | +18,500 |
| Sub-contract | 95,000 | 118,400 | −23,400 |
This user’s IFS permission set grants project cost but not payroll detail, so labour is shown in total only.
What can NgageChat do with IFS projects & finance?
NgageChat answers IFS Cloud finance and project questions conversationally — supplier invoice status, project cost against budget, expense sheets awaiting approval, cost element breakdowns and period balances — reading live from IFS. It can also create and progress expense and invoice records using IFS action imports, always inside the signed-in user’s permissions.
Last reviewed 3 August 2026 · NgageChat by EX10
What you can ask it
- Supplier invoices by state, supplier or due date
- Project cost against budget and revenue recognition position
- Expense sheets and their approval position
- Cost element and account breakdowns for a period
- Sub-project structure, activities and progress
What it can change in IFS
- Create an expense sheet and add expense lines
- Progress wizard-style flows via IFS action imports
- Update project activity dates, budgets and attributes
- Create or update project and sub-project records
- Attach supporting documents to finance records
Every write is shown to you as a complete summary and only executes after you approve it — then runs under your own IFS login, inside your own IFS permissions.
Try it like this
Things people actually type
Why it matters
The friction this removes
None of this is a failure of the ERP. It is the cost of a very large system being used occasionally by people who were trained on it once.
Month-end is a queue at one desk
The people who can extract numbers are the constraint, and everyone else waits.
Approvals stall in the dark
Nobody knows an invoice is waiting on them until someone chases. The state is in IFS; the visibility is not.
Expense entry is a chore people defer
And deferred expenses distort the project cost picture for weeks.
IFS objects this typically touches
ProjectHandlingProjectCostSupplierInvoiceHandlingExpenseSheetHandlingSubContractHandling Exact projections depend on your configuration and IFS release — NgageChat resolves them from its index of the IFS Cloud data model, with your custom fields read live from your environment.
FAQ
Questions about projects & finance
Can NgageChat create an expense sheet in IFS Cloud?
Will it show finance data to people who should not see it?
Is it a replacement for our reporting?
Also worth reading
Early access
See it do this against your own IFS environment
Bring one real scenario from your system. Thirty minutes, no slideware — we run it live and you watch every step.